Incorporating a company in Poland involves registering with the National Court Register (KRS) and fulfilling several legal and administrative requirements. The most common form for foreign investors is a limited liability company (Sp. z o.o.). Below are the key documents required:
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Articles of Association (AoA): This is the foundational document outlining the company’s name, registered office, business activities, share capital, and structure. It must be signed before a notary (or submitted electronically via the S24 system).
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Founders’ Declarations: Statements confirming the intention to establish the company and take up shares.
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List of Shareholders: Includes names, addresses, and the number of shares held by each shareholder.
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Appointment of Management Board Members: A resolution or document appointing the initial directors.
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Specimen Signatures: Authenticated signatures of board members, often notarized.
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Proof of Share Capital Payment: Evidence of the minimum share capital deposit (PLN 5,000 for an Sp. z o.o.).
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Application Form to KRS: Includes general company data, and must be filed via the online KRS portal.
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Tax Identification (NIP) and Statistical Number (REGON): These are assigned during registration.
Working with a Polish legal representative or notary can streamline the process and ensure compliance with local regulations.